A project is typically triggered if a problem is perceived, or when a request cannot be serviced with our existing processes and working practices. Then, a project is setup for finding and implementing a suitable solution. Projects are generally time-limited, they have an objective and they operate within an organizational structure. The project assignment is then formulated based on the problem description and the requirements imposed on the solution.
A thorough analysis of the problem itself is essential for the clear formulation of the objective and the project assignment. Some of the key questions are:
- What are the functional and non-functional requirements?
- Which project structure yields a solution to the problem?
- Which resources are required and when are they available?
- Which project organization facilitates the most efficient cooperation of project partners?
The project is started with a kick-off meeting with all project partners. The objective of this meeting is to:
- Introduce all team members with their technical and management expertise as well as expectations regarding scope and objective of the project. In case of misinterpretations or diverging expectations, this is the time and place to unveil and settle potential later conflicts.
- Introduce the roles and responsibilities of all team members.
- Ensure that all team members have a common understanding of all issues, tasks and requirements in the project.
- Define the rules of conduct and cooperation in the project.
Following these basic rules will most likely create an atmosphere of mutual understanding and acceptance among all team members.